Entry Software Corporation

Entry

Human Resources

How To Utilize Your Team More Effectively

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We’ve all heard the saying “the more, the merrier” and in some cases, it’s true! Teamwork is essential to a company’s success when it comes to decision making. Of course, there will be conflict and disputes; although, without a team, productivity levels and success rates plummet. This is why you need a great team to work with and help make you and the business more successful. Here are ways you can use your team to benefit your company.

FIRST, you need to make your team the best of the best. That requires the right people. To build a strong team, you need to select the best people for the job and cut those who don’t have what it takes. This way, work is always a priority and projects are getting completed efficiently and effectively. You can find this out by:

  • understanding the way they work
  • how they’re motivated
  • how they work in stressful and negative situations
  • their overall attitude towards others
  • what their strengths and weaknesses are
  • how they’ll benefit you in the workplace.

Once you have the desired team, you’re on the road to success, with a high foundation to build off of. Having a good team can either make or break your company.

SECOND, you and your team all need to be on the same page about how goals are going to be completed, strategies that will be used, and company policies that are expected to be followed. Overall you need to be working well with one another. Once everyone knows what the common goal is, you can all come together to agree on important decisions to help benefit the company. By making team decisions, you actively help to eliminate conflict and complaints regarding projects or events. Sometimes choices are better created by a team rather than by one person. This is not only helpful to get feedback from others, but it can also help things run smoothly in the future.

THIRD, we all frown upon co-workers who can’t keep their conflicts separate from the workplace. It can affect the productivity of the individuals and make the work environment uncomfortable for other employees. To avoid this, use your team to build stronger work-related and social bonds with one another. This can be achieved by doing team building activities or going out for company dinners. Having a team that gets along is more likely to be successful in the long run. This is because it won’t allow conflict to get in the way of the critical tasks at hand.

FINALLY with those groggy Monday mornings where you don’t feel motivated are the absolute worst. However, once you enter the workplace and see others being productive, it automatically makes you motivated to do work. Seeing others being productive around you will make you productive as well, which is very helpful when work needs to get done. Therefore, try using your team to keep each other motivated and on track.

In the end, your team is what can either lead the company to success, or failure, which is why you need to utilize them as best as you can to be successful.

Boost Workplace Morale with Organization!

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When you are talking about boosting workplace morale, often the blame is laid on the emotional bonds between coworkers and managers. However there is a larger part to workplace morale; it is the employees satisfaction, out look and wellbeing in the workplace. There are aspects of the employees wellbeing that do not include their relations with other co-workers. One of the largest demoralizing factors that many people do not consider is organization.

Not all workplaces have systems in place to ensure employees information is organized. This could lead to confusion between co-workers and managers, company employees and customers or employee and other employees about information, workloads or numerous other potential issues. The constant conflicts that occur will grind team members; demoralizing their mental state in the workplace.

So how can one improve their workplace organization?

A methodology of workplace organization is known as the “five s'”. Developed in Japan, it identifies and addresses the five aspects of understanding organization. These five aspects are sort, set in order, shine, standardize and sustain. They will each be elaborated on here:

S1. Sort

Spacial Efficiency

Sorting in the workplace is the act of designating information and services appropriately. This applies to all aspects of the business: work distribution, information, supplies, equipment etc all need to be arranged in the most specially efficient way so all those in the work place understand where it is. This will prevent workers from feeling lost when dealing with their own or others information as they will always know its position in the workplace.

S2. Set in Order

Productive Effectiveness

Set in order is about arranging sections in term of maximizing productive effectiveness. This means allocating areas for possessions in their most practical position to create a seamless workflow between tasks. This could be simple changes such as moving the printer to next to the computer opposed to across the room. Employees will be more focused on the task at hand as their concentration in work won’t be broken as easily.

S3. Shine

Visually Appeasing & Accesibility

Shine is about keeping the workplace clean of clutter. This means cleaning up once a task is completed and before you begin another. This visual appeasement will also allow you to access current use items, whereas if it were cluttered it may be difficult to find files you were working on mere minutes earlier.

S4. Standardize

Consistency

Standardization is the act of keeping all aspects of the business be consistent. This means always having the item in their place proper place, exact process when performing a reoccurring task, colour coding and more. Although it may take time for workers adjust to it, it will provide them with a clear state of mind when in the workplace. This will allow them to work to their maximum efficiency!

S5. Sustain

Self-Discipline

You may have already implanted these criteria into your work but have seen little to no results. Why is this? It may because you have to stayed consistent with the implementing. Self-discipline towards being organized is very important. It is an on-going process; not a one time thing.

Now that you know the aspects of workplace organization, it is your job to find the most efficient way of implementing it into your workplace. Each situation is different so most of the workplace organization is up to your work process, however there are some tools that can assist you in your journey. For example, if you are associated in online services, there are project management software applications that can help you organize through online tracking of your resource’s workload and time sheets.

Perhaps the morale of your team cannot be raised through team building exercises; there are factors about your workplace that can be more beneficial productively and mentally to the managers, customers and project resources.