Tracking your activities with project management software
When looking for the best project management software for your organization, you should start by recognizing what your company’s needs are.
Having an in-depth knowledge of your requirements will put you in a better position to choose the ideal project management software that carries all the features that are relevant to your business activities. While different project management software systems offer many features, we’ve listed the top 5 activities you’ll want to track using your project management software.
Planning and Scheduling
Meeting deadlines is an obvious priority for every team. By having a tool that schedules time slots, each member working on a project knows precisely when someone should be finished with their task. The project manager can assign due dates and set budgets accordingly. Each member involved in the project will be held accountable as their timelines will be visible to the whole team.
Documentation and Sharing
To complete a project, teams need to share documents and project management software will allow team members to upload, store, and revise documents in real-time. This includes the sharing of calendars and contact lists. Often, team members may need to access each other’s work particularly if their own task’s completion relies on it. This is why it’s important for teams to have an organized platform to organize their documents and communicate on a regular basis.
You don’t know if you are progressing if you’re not tracking performance. Project software should include an overview of your projects and a report that shows if your team members are meeting their individual KPIs. This allows the project manager to make an informed assessment of the team member who either needs to be rewarded or coached.
Even project managers need to manage their time and keep track of their resources. This is where the resource management feature proves to be essential. Project software with resource management features helps the project manager plan the availability of resources for all projects. By reviewing each member of the team’s past 90 days of activity and understanding current task assignments from all projects, the project manager will have far better results managing resources.
You’ll find that the larger the project, the more you need to document and manage the time and expenses. If you’re still using spreadsheets then you’re probably slowing things down with the administrative burden.
The budgeting tool helps you monitor all your project expenses. You’ll have a weekly and monthly report of your expenses and the total. Online project management software offers a simple approach to budget tracking with its Project Financial Management which captures project benefits, costs, and budgets. Project Financial Management makes it possible for the Project Manager to store versions of spreadsheets, PDFs, and other documents. It provides the Project Manager with a secure document storage area that is only available to project managers.
To learn more about what project management software could do for your organization, click here for a free demo of TeamHeadquarters.