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Project Manager Communication

Knowing Your Role in the Business: The Project Manager

January 8, 2018 by Mark Donais


The modern business world is complex and incorporates numerous concepts, giving people roles that they may not understand the extent of their responsibility. The focus of today is the responsibilities and methodology of being an effective project manager.

By definition, a project manager (PM) is the leader and director of a small group of people within a larger company. The project can be anything that pertains to the larger business and their ongoing operations. Being a PM is about balancing the cost, consistency of schedule, and identifying the scope and risks. They are responsible for planning and executing an effective and quality project. Additionally, the PM is responsible for overseeing any issues that may arise internally or externally to the project.

The first duty of a project manager is to formulate a management plan. This includes deciding the roles of the members and their responsibilities, resource implementation estimate, and a general time and workload scope of the project. There are three main concepts that a PM must understand when making a formulating the management plan; cost, scope and time. When the balance between these three forces is found, a quality management plan has been formulated. This is the business concept of the Project Management Triangle; finding a balance in the management plan. The STR model is a mathematical perspective of looking at the project management triangle:

scope = time x cost

The aspect of “cost” is about having the sufficient resources to fully run the project. A resource is defined as any consumable asset the project uses; this includes money, supplies, labour, motivation etc. When developing a management plan, it is important not to strain the use of your resources while still using the given resources efficiently. The aspect of “time” is about understanding the temporal limitations of workloads of the project. Often times, a PM will be given a project and they will have to set deadlines for tasks to coincide with the employees work efficiency. The aspect of “scope” is a combination of the two previous aspects. It is about determining the limitations of the project’s deadline. Having a short deadline for a project will lead to strains on cost and time to extremes as everything needs to be completed swiftly. This leads to a poor quality project. Having a long deadline may seem beneficial, but it is wasting financial resources and time. Finding a balance to have work be completed efficiently will best suit the management plan.

Once the project has commenced, the duty of the PM is to not necessarily work on the project but to monitor employees, enforcing the management plan and problem solve obstruction of workflows. While performing duties as a project manager, it is important to be able to adapt to each situation as there will be several unique problems that may occur. Some of these situations that may occur include additional team building, training, and misestimation of cost, scope or time which often lead to readjusting the management plan.

In conclusion, being an effective project manager is about observing what you have (resource and time) in order to envision something it could be. While you are not acting on it yourself, PMs are to remain present in the process in order to keep the project on track, despite what roadblocks may appear.

Filed Under: Capacity Planning, Project Manager Communication Tagged With: project leadership

The Triple Constraints of Project Management

August 2, 2017 by Mark Donais

Triple Constraints of Project Management

Project managers who firmly grasp the triple constraints of project management have a higher chance of achieving quality outcomes that are within the defined scope and budget of the project plan. Your strong understanding and use of this project management concept can provide your plans with benefits including well-trained project sponsors and teams, lower costs, clearly defined project scope and happy customers.  Use these ideas when having discussions with clients, your project teams, executives and project sponsors.  When you do, you’ll subliminally train them to think like project managers. [Read more…] about The Triple Constraints of Project Management

Filed Under: Project Management Tools, Project Manager Communication, Project Negotiation Tagged With: #projectmanagementsoftware #projectdecisions

Tips for Successful Project Management

June 12, 2017 by Mark Donais

Successful Project management is a difficult undertaking, often more complex than you might realize before taking on the responsibility. It requires strategic and tactical planning, as well as time, task and team organization and oversight — particularly for complex, long-term projects with many moving parts. [Read more…] about Tips for Successful Project Management

Filed Under: Project Management, Project Management Engagement, Project Manager Communication Tagged With: project manager tips

Are You Ready to Manage Projects Remotely?

June 12, 2017 by Mark Donais

Remote project manager
Remote project management is awesome

Manage your projects remotely

Your personality, technical skill set, interpersonal skills, and leadership ability among others will play a big part in whether or not you are ready – or even able – to manage projects remotely. In general, I like to consider the following four areas as a key determining factors to assess one’s ability to perform well in a remote project management situation: communication, organization, collaboration, and dedication. Let’s look at each of these further… [Read more…] about Are You Ready to Manage Projects Remotely?

Filed Under: Project Manager Communication Tagged With: remote project manager

Making Good Use of Project Dollars

June 12, 2017 by Mark Donais

Making good use of your project dollars is key

The simple mindset on a project in terms of budget is … we have a budget, we manage the project daily, we try to stay on target (and by target I usually mean 10% either way), and we manage scope so we aren’t giving work away for free and causing budget overruns. Sound familiar?

[Read more…] about Making Good Use of Project Dollars

Filed Under: Multiple Projects, Project Management, Project Manager Communication Tagged With: project budget

Four Key Roles of the Project Manager

June 12, 2017 by Mark Donais

Four Key Project Manager Roles

Project managers wear a variety of hats on nearly every project they manage. Exactly what hats they wear usually depends on several things – the complexity of the project, the culture of the organization, how much authority the PM is given, and sometimes even how the customer wants the project manager to lead the project (important customers tend to have a lot of weight on some projects). I’ve asked around, started discussions in forums and social media, and the roles that seem to come up the most often in people’s minds are these four…so I’d like to discuss them here and get your feedback as well. The four that are often mentioned are:

[Read more…] about Four Key Roles of the Project Manager

Filed Under: Project Clarification, Project Management, Project Manager Communication Tagged With: project manager roles

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Founded in 1998, Entry Software Corporation has been leading the industry with service desk and project management software for manufacturing, transportation, healthcare, municipalities, service organizations, and education.

Entry Software Corporation © 1998 to 2022

 

Entry Software Corporation © 1998 to 2023