Whatever the size of your business, you undoubtedly deal with a number of tasks that are spread across all members of your team that requires monitoring.
And if you’re still using spreadsheets and calling multiple face-to-face status update meetings, you risk losing track of what needs to get done, and something is bound to fall through the cracks.
If you’re aiming to have better projects, more productive teams, and happier customers, then you should be considering project management software. Project management software makes producing and disseminating status reports and project updates so much easier.
But if you’re hesitant about making the transition from traditional project management to leveraging the power of project management software, here are 5 advantages of project management software that will convince you to make the shift:
1. Accessible Centralized Database
Having project management software means having access to a central database from virtually anywhere that has an internet connection. This allows you to work from different locations and allows employees access to the same data, if needed.
A central database means that your important data is not scattered throughout the different members of your team in their local hard drives. The centralized database of project management software allows you and your staff to work more efficiently by enabling you to share information and communicate better.
2. Delegation of Tasks
One of the advantages of project management software is having the ability to easily delegate tasks to appropriate employees by assigning roles in the system. This gives the employee access to the relevant data and they can see who they should contact if they have questions or encounter any roadblocks.
3. Standardized Processes
Consistency in documentation increases productivity and decreases the risk of errors. When each document has the same look and feel, extracting data is easier. With project management software, your processes become standardized, and you no longer need to worry about employees creating different templates that can cause confusion and lose continuity.
4. Improved Collaboration
It is not uncommon that employees get assigned individual tasks that are part of a bigger project that everyone is working on to complete. Project management software promotes collaboration by giving employees a way to share documents and timelines. Through status updates, everyone knows where how the others are progressing thus also improving accountability.
5. Reduced Update Meetings and Emails
Because keeping track of projects is done easily with project management software, time wasted on face-to-face status update meetings is reduced.
There is also no more need for those email exchanges that eat up time and pause work when someone is waiting for a reply. Often in group projects, people cannot proceed with their individual task that depends on someone else’s progress. Project management software will tell you what still needs to get done, who is responsible for its completion and how they are progressing.
Entry Software wants you to discover the advantages of TeamHeadquarters project management software for yourself. With TeamHeadquarters, you enjoy total control of project ticket queues, integrated email agents, sophisticated and comprehensive resource management, task scheduling, project groups, portfolio dashboards, integrated status reporting, integrated and customizable reporting, the inclusion of customers on project tasks and tickets and a Customer Self-Service Portal.
Click here for a free demo of TeamHeadquarters and see how project managers can, for the first time, see a full picture of resource availability across all work (not just projects) and trends before they assign them to tasks.